The pace of technological change is accelerating at an unprecedented rate, driving organizations to adopt new tools and systems to enhance employee efficiency continually. However, this constant evolution puts pressure on training professionals to keep video training content aligned with ever-changing processes and software updates. Historically, editing and re-recording videos have been a tedious and time-consuming task, which is why many companies keep seemingly outdated content.
According to Sara Sorenson, Manager of Product Enablement at Muck Rack, “one of the biggest challenges in the SaaS world is keeping content up-to-date with a rapidly changing product.”
Fortunately, innovative solutions and advancements in existing video creation tools are making it easier than ever for employers to maintain up-to-date, relevant training materials. These enhancements not only streamline content management but also ensure employees have access to the most current information, empowering them to stay agile and effective in a dynamic workplace.
Choose Software that Allows for Easy Editing
Enabling easy editing and updating of video training content starts with selecting the right tool from the outset. According to the 2024 Video Viewer Trends Report (p.5), viewers retain 83 percent of a message when it is delivered through video, compared to just 10 percent when reading it in text. The need for accessible editing solutions is growing as many organizations are now asking employees to create and update training content without having prior video editing experience.
For example, a good editing software should have extensive features for those who are more adept, but should also offer an intuitive interface that allows beginners to navigate the process easily by editing through the selection of different styles, backgrounds, and layouts.
Software capable of recalling users’ preferred settings or allowing them to favorite options, such as audio intensity and video transitions, can significantly reduce editing time and ensure consistency across videos as well. With the right platform, learning and development (L&D) teams can easily make updates without the hassle of recreating content from scratch, ensuring that training materials stay relevant and impactful.
Maximizing Consistency with Templates
Software with built-in video templates is another simple yet powerful tool that ensures consistency and streamlines the process of updating training videos.
Templates offer a structured framework that defines style and layout based on video type, ie, whether it’s a tutorial, explainer video, or presentation. By maintaining consistent design and brand guidelines, templates minimize the time spent on layout and format, allowing L&D teams to focus on the content itself. They also reduce the risk of omitting essential information by providing a reliable format that helps prevent errors.
When expanding a training series, instead of starting from scratch each time, teams can save and reuse templates for future projects, ensuring a consistent look and feel across all training content. Updating videos also becomes easier, as creators can simply revisit the original template, make the necessary adjustments —such as swapping out clips or deleting entire segments —and quickly produce an updated version.
It isn’t just about technology either. The person recording the training needs to think with the future in mind. Keep each recording to short, stitchable segments that teach one thing at a time, and re-recording new or updated features becomes much more palatable.
Incorporate AI for Efficiency
Recent advancements in artificial intelligence (AI) video creation software have made it easier than ever to streamline the process of producing and updating training videos.
AI-powered features, such as script editing and transcription tools, enable L&D professionals to edit audio and video simultaneously, just as they would with a document. With cloud-based speech-to-text services, recorded or imported audio is automatically converted into editable text, saving time and eliminating the need for manual transcription. This not only boosts efficiency but also improves accuracy when refining training content. Plus, voice-over adjustments are automatically synced with the video, so there’s no need for time-consuming re-recordings when processes change.
AI avatars further simplify video production by offering consistency across content over time. These lifelike digital representations can be used in place of an original spokesperson, eliminating the logistical challenges of coordinating with on-camera talent. No need for camera setups, lighting management, or finding the perfect backdrop because AI avatars are always available, versatile, and ready to bring fresh, engaging content to life. If an avatar isn’t needed, AI voices provide consistent narration across content, allowing for seamless script editing. This enables users to update a video’s voiceover effortlessly without the hassle of re-recording.
Together, these AI-based tools enhance the efficiency and consistency of training video updates, enabling companies to keep their content current without additional effort.
As technology continues to evolve at a rapid pace, organizations must adapt to new tools and systems to ensure their training content remains relevant and effective. The traditional challenges of video creation and editing, such as time-consuming re-recordings and maintaining up-to-date materials, are being addressed by innovative software solutions that simplify the process and make updates more efficient. By selecting the right tools —whether it’s software that facilitates easy editing, templates for consistent design, or AI-driven features —companies can ensure that their training materials are always aligned with the latest information. These advancements not only save time but also empower employees to stay agile and practical, ensuring that organizations can thrive in an ever-changing workplace.
